P4 Virtual Assist Services That Let You Get Back to Business

✓  Scheduling meetings (Normal/Recurring)

✓  Scheduling events (Normal/Recurring)

✓  Calendar conflicts management

✓  Proactively suggesting alternate date/time/location options to client

✓  Tracking meeting invites

✓  Reserving conference rooms

✓  Setting up WebEx/MS Teams meeting

✓  Blocking calendar for an event / OOO /reminders

✓  Colour coding the calendar

✓  Managing conference rooms (setting up rooms, Getting AV, VC, devices etc.)

✓  Conference room swap request

✓  Update attendees to meeting invite (Addition or removing)

✓  Add travel time for offsite meetings by calculating the distance using maps

✓  Adding Maps to offsite meetings

✓  Coordinate with Onsite admins

✓  Coordinate with External Agency/vendor

✓  Scheduling interviews

✓  Scheduling training & logistics

✓  Arranging visitor badge for external employees / Vendors

✓  Client meetings/calls

✓  Conference calls (Tele & video)

✓  Telepresence

✓  Internal meeting arrangements

✓  Off-site meeting support

✓  Reserve conference rooms at hotels for meetings during travel

✓  Meeting arrangements (setting up auditorium, technology support for presentations)

✓  Print Jobs (Documents for meetings and trainings

✓  Upload documents for presentation through MS Teams

✓  Listing/Creating meeting agenda

✓  Preparing & recording meeting minutes

✓  Reserve restaurants (tables) for Happy Hours

✓  Catering

✓  Transcribing

✓  Registration

✓  ID Creation

✓  System setup for trainings (Laptops/Desktop)

✓  Organizing onboarding meetings (1 on 1 sessions)

✓  On-boarding Vendors

✓  Request software for vendors

✓  Uploading training documents

✓  Training Logistics

✓  Visitors pass & badge

✓  Ordering supplies and training material

✓  Arrangement of onboarding equipment

✓  Internal training

✓  client training

✓  Self or web-based learning

✓  Register for external conference or trainings (on-line/in person)

✓  Documenting training survey

✓  Search and book flights

✓  Coordinate with travel desk to book flights and hotel

✓  Manage last minute change/cancellation request

✓  Create personalized travel itineraries

✓  Arranging airport pick-up and drop

✓  Assist with online check-in and boarding pass

✓  Tracking trip estimates

✓  Book cab & train tickets

✓  Hotel search and booking

✓  Co-ordinate with airlines to avail added upgrades for frequent flyers

✓  Create expense reports

✓  Tracking travel expenses and logistics

✓  Expense receipt storage, recovery, and filing

✓  Contact hotels or vendors for estimate invoices for expense filing

✓  Create/assign expense categories

✓  Obtain approvals to submit expense report

✓  Expense filing and submission

✓  Manage expense reports in compliance to company policies/guidelines

✓  Co-ordinate with expense audit reporting team

✓  Creating sites / pages / libraries

✓  Uploading / downloading files

✓  Customization of Site, Page, and Web parts

✓  Access management

✓  User permissions/Access

✓  Content migration / maintenance

✓  SharePoint surveys

✓  Create/modify/reconcile files

✓  File conversions

✓  Transcription

✓  Updates/feedbacks/MOM’s

✓  Create and sync with SharePoint

✓  MS office suite support (Excel, word, outlook, Presentation)

✓  Registration for off Campus events

✓  Press and Publication involvement for a wider coverage about the Event

✓  Send event invitations

✓  Coordinating for logistics & invoicing of Ad-boards/Conference/Seminar

✓  Manage event registration and payments

✓  Obtain Approvals, setting-up a Booth/Stall at the Event

✓  Source catering supplier and audio-visual equipment

✓  Project management (PMO)

✓  Clients’ internal tasks

✓  Specialized/Non admin tasks